Event Host Guidelines

On this page, find expectations for hosting a Roots & Wings Community Event.

Our Event Host Toolkit also includes Event Host Resources and Event Host Marketing & Promotion.


Guidelines for Roots & Wings Festival Event Hosts.

Event hosts are the foundation of the Roots & Wings Festival’s success. As an event host you are helping to build a stronger, more resilient community and ecosystem.


Please keep these guidelines front of mind as as you prepare to apply to be part of the Festival:

  • Your event is aligned with the Festival’s purpose of celebrating trees, plants, fungi, soil health, pollinators, birds, bats, and more!

  • Your event helps to connect members of your community to each other and to nature.

  • Your event is held during the Festival dates, Saturday, October 19th through Sunday, November 3rd, 2024.

  • Your event is open to the public and there is no cost to attend and/or participate.

  • Your event is held within the city of Austin.

  • Your event promotes “Leave No Trace and Zero Waste”.

  • Your event must be advertised as a Roots & Wings Festival Event and follow all marketing requirements.

  • After your event, you’ll be required to complete a post-event survey. This will help us learn what worked well and what could have gone better to continue to support partners in the future.


2024 Timeline & Roadmap:

  • April 1st | Event Application Opens

  • August 1st | Event Application Closes

  • August 15 | Applicants Notified

  • September 15th | Funding Awarded

  • October 1st | Marketing of events starts

  • October 19th | Festival kickoff

  • November 3rd | Festival Closes

  • November 20th | Final Reports due

Other Considerations for your Event

While not mandatory, we encourage you to please consider the following as you plan your Roots & Wings Festival events.

  • At the Roots & Wings Festival, we wish to acknowledge, recognize, and respect the Indigenous Peoples who tended these lands before they were known as Austin, Texas. We acknowledge, with respect, that the land we are on is the traditional and ancestral homelands of the Tonkawa, the Apache, the Ysleta del sur Pueblo, the Lipan Apache Tribe, the Texas Band of Yaqui Indians, the Coahuitlecan, and all other tribes not explicitly stated. The Roots & Wings planning committee has created a Festival-wide land acknowledgment in recognition that our work in nature-based programming sits in direct relationship to the genocide and forced removal of Indigenous Peoples from their land and humanity’s long history of inequality and injustice perpetuated by legacies of colonialism and slavery, centered on the exploitation of people, land, and nature.

    At the start of any programming you plan to offer, we encourage you to consider the inclusion of your own land acknowledgment. Below we’ve offered some resources to help you understand why and how to do so.

    Please note: Land acknowledgments do not exist in the past tense. Rather, the structures and systems that led to multiple genocides being perpetrated against Indigenous People continue to exist in our world and in our work. The first step in considering the inclusion of a land acknowledgment should be a process of self-reflection.

    A Guide to Indigenous Land Acknowledgement: From the Native Governance Center

    Indigenous History and Land Acknowledgments: Resource Guide adapted by Celine Rendon for public use

  • Reducing our impact on nature and the environment is another way we can show our commitment to trees, pollinators, and all creatures. Consider incorporating some Zero Waste strategies into your event with these tips and resources from Austin Resource Recovery.